Privacy Policy

This Privacy Policy describes how PROCalendar (operated by Fresh Air Global Oy) collects, uses, and protects your personal information when you visit our website theprocalendar.com.

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1. DATA CONTROLLER

Fresh Air Global Oy
Business ID: 2648694-2
Address: Jäniksenkäpälä 9, 90450 Kempele, Finland
Email: info@theprocalendar.com
Phone: +358 44 771 8202

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2. WHAT INFORMATION WE COLLECT

We collect the following personal information when you submit our contact form:

– Email address (required)
– First name
– Last name
– Mobile phone number
– Company name
– Message content
– Marketing consent (optional checkbox)

We also automatically collect:
– IP address
– Browser type and version
– Pages visited on our website
– Date and time of visit
– Referring website

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3. HOW WE USE YOUR INFORMATION

We use your personal information to:

– Respond to your inquiries and contact requests
– Provide information about our services
– Send marketing communications (only if you have given consent)
– Improve our website and services
– Comply with legal obligations

Legal basis for processing:
– Contact requests: Legitimate interest and contract performance
– Marketing: Your explicit consent
– Website analytics: Legitimate interest

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4. DATA SHARING AND THIRD PARTIES

We may share your information with:

– HubSpot Inc. (USA) – CRM and form processing
HubSpot is EU-US Data Privacy Framework certified and complies with GDPR requirements.

We do not sell your personal information to third parties.

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5. COOKIES

Our website uses cookies to:
– Remember your cookie preferences
– Enable contact forms to function properly
– Protect against spam (reCAPTCHA)

You can manage your cookie preferences through our cookie banner or browser settings.

For detailed information, see our Cookie Policy.

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6. DATA RETENTION

We retain your personal information:
– Contact form submissions: 2 years from last contact
– Marketing consent: Until you withdraw consent
– Website analytics: 14 months

After these periods, data is securely deleted or anonymized.

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7. YOUR RIGHTS

Under GDPR, you have the right to:

– Access your personal data
– Correct inaccurate data
– Delete your data (”right to be forgotten”)
– Restrict processing of your data
– Object to processing
– Data portability
– Withdraw consent at any time
– Lodge a complaint with supervisory authority

To exercise these rights, contact us at: info@theprocalendar.com

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8. DATA SECURITY

We implement appropriate technical and organizational measures to protect your personal information, including:
– Secure HTTPS encryption
– Access controls and authentication
– Regular security updates
– Data backup procedures

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9. INTERNATIONAL DATA TRANSFERS

Your data may be transferred to and processed in countries outside the European Economic Area (EEA), specifically the United States (HubSpot). We ensure appropriate safeguards are in place through:
– EU-US Data Privacy Framework certification
– Standard Contractual Clauses (SCCs)

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10. CHILDREN’S PRIVACY

Our services are intended for business use only. We do not knowingly collect information from individuals under 16 years of age.

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11. CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy from time to time.

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12. CONTACT US

If you have questions about this Privacy Policy or how we handle your personal information, please contact us:

Email: info@theprocalendar.com
Phone: +358 44 771 8202
Address: Jäniksenkäpälä 9, 90450 Kempele, Finland

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SUPERVISORY AUTHORITY

If you believe we have not handled your personal information properly, you have the right to lodge a complaint with:

Finnish Data Protection Ombudsman (Tietosuojavaltuutettu)
Website: https://tietosuoja.fi/en/
Email: tietosuoja@om.fi