Running an industrial service company with crews on the road?
Did you know managing your field teams and job sites could be much easier?
PROCalendar helps companies run mobile and site-based work with less friction.
What if almost every key step from customer inquiries to invoicing worked more smoothly when managing external teams on site?
Save hours of work on every assignment — and free up time for other things.
Grow with lower administrative overhead.
Ensure smoother information flow and more satisfied employees.
A quick look at the features
Scheduling
Quickly see who is available, when, and where.
Data management
Cards, certificates and permits – up-to-date employee information always available.
Includes site-specific inductions and reminders for expiring cards and safety training.
Time entries
Easy time logging and work hour tracking that follows your company’s way of working.
Also includes simple travel data entry for expense reports.
Communication
All important information, instructions and message groups in one place.
Reporting
Real-time data for payroll and billing.
Includes travel expense reports that meet reporting requirements.
Integrations
Fits smoothly into your existing financial systems.
Can be connected with other information systems as needed.
Should everyone be able to use it?
Especially during busy periods, every available worker counts. That’s why we focus on making the system easy to use even for short-term workers. “Even a one-day substitute was easy to manage with this.” We’ve also received positive feedback on usability from more experienced workers.
Supporting a strong safety culture
Keeping information up to date and communication clear helps support a high level of workplace safety.
The service includes key features for continuously improving safety practices.
When you’re running out of hands
“Unnecessary questions are gone, fewer phone calls, payroll is easier and invoicing is faster.”
Even small improvements can make a real difference during the busiest times. What if you could handle a few more jobs before things start getting too tight?
People also often mention the time saved on mandatory tasks that, unfortunately, can’t be billed to customers.
Want to talk it through?
Often working short-term or per diem jobs?
Especially for those who don’t spend all their time in the workshop.
Ease of use and clear, practical benefits come from focusing on a specific type of work. PROCalendar is an operations management / ERP solution designed for your needs if you often work on short-term or per diem jobs in areas such as industrial maintenance, welding, steel structures, installation and similar work
References
“Quite a bit smoother and faster overall. Very positive experience.”
“I believe this would be useful for other companies doing similar work as well.”
“This looks really good. The biggest help for me has been time logging and getting rid of the whole timesheet hassle.”
I recommend PROCalendar to other companies in the industrial sector that work with project-based or short-term employees. The app makes employee management straightforward, and the mobile app is also handy as a communication tool.
From a financial administration point of view, several unnecessary work steps are eliminated, which saves time, effort — and nerves as well…
If you do similar work to us, there are clear advantages compared to generic systems. It works better for mobile, project-based work, and the ease of checking hours makes a big difference.
Overall, very positive feedback.
FAQ
Frequently Asked Questions
Are we still too small for something like this?
If you’re aiming to grow, even a company with just a few people should start with the best possible tools. Growth often becomes possible precisely because the right systems are in place early and everyday work runs smoothly.
It’s always worth asking for help from a smaller provider that understands your situation. We’re happy to support entrepreneurs from the very beginning — not only once things are already complicated.
Our guys are pretty old-school — will they be able to use it?
For some older workers, digital tools can feel a bit more challenging at first. But if someone can browse the news or watch videos online, they’ll manage this too.
PROCalendar works not only on smartphones, but also on tablets and computers.
We’ve also received very positive feedback on ease of use from more experienced workers.
At the same time, younger employees often expect things to work smoothly on their own phone.
We already have time tracking in our financial system
That’s perfectly fine — and in many cases it works well.
However, what we’re talking about here is a broader setup that helps you run day-to-day project and job work in a different way.
PROCalendar is specialized in managing mobile, project-based work.
It also handles time logging very well, but the real benefit comes from having a solution designed specifically for this type of work.
Let’s take a look together at what kind of relief a more focused and purpose-built solution could bring
Does PROCalendar integrate with other systems?
Yes — data can be transferred smoothly between systems in many different ways.
What system are you using?
Fennoa, Fivaldi, Mepco, Procountor, Talenom — or something else?
Integrations are handled via APIs, bulk data transfers (CSV), and clear PDF report
We want everything in one system — including workshop production control
It’s always worth looking at the bigger picture. In many cases, the best results come from using specialized tools for specific needs.
The biggest value we provide is in managing mobile, project-based work.
PROCalendar can also be used for smaller-scale workshop tasks.
For larger-scale workshop production control, there are dedicated solutions available — and very good ones. We leave that part to those specialists.
Our suggestion is to look together at whether it makes sense for you to handle mobile job work with PROCalendar, while using another solution for workshop operations.
Can we try it — do you offer a demo?
At the moment, we don’t offer a fully open trial version.
Often the most efficient approach is a short discussion or needs assessment, where we can also show how the system works.
If there’s a clear fit, you’ll get access to try it properly with real data.
That way, time isn’t wasted on testing before we’re sure it can actually benefit you.
How quickly can we get started?
Typically, you can be up and running within 1–2 weeks, depending on the agreement.
In urgent cases, it can be even faster.
Our team handles the setup to save your time:
Implementation is done together with your financial administration
Supervisors can be trained efficiently during the first real jobs
You’ll get support as needed, so work doesn’t stop for separate training sessions
During rollout, phone support is available 24/7 for entrepreneurs and supervisors